Visualising the effects of Intranet Application

Most of the organizations are choosing to go for intranet installation in their office premises in order to automate the entire system and share the information on a common platform. However there are a few things that must be kept in mind while you are toying with the idea of having an intranet facility in your office. Only if you are clear about the benefits that this facility is going to bestow upon your office set up then you may go ahead and start exploring the options in this direction. Let us try to evaluate the various steps involved while making the intranet design and applying it.

Suppose the HR intranet is to be installed, and the project team along with the HR staff, IT and management should decide to try the new employee communication tool. After that, the technical team will be working on application planning and developing the system. While designing the intranet software, the audience for various applications must be decided and application should be designed accordingly. After this, the team should decide on the functions that they want to shift to intranet and thereby addressing the requirements of each target audience. The ideal way to execute this is to draw a workflow diagram for the task and identify the audience requirements visually. It really helps. It helps in determining the audience requirements and locating any flaw in the current workflow. If the flaw is identified, then it should be fixed. This also involves audiences and the application development team and gathers their ideas in order to seek a better intranet development strategy.

For example, if you want to come up with an application of changing the employees address, the audience for this would be the HR personnel, employees, outside vendors and internal resources of the company. The existing paper procedure should be taken into account and accordingly requirements be analysed of this procedure. This will help in determining the effect of the intranet on the system. Thus, you can have a better understanding of the need of intranet in your organisation.