Understanding the need for using email fax

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A number of reasons can be cited for using the email fax these days. The biggest reason being the convenience in using the faxing method. By using an email fax, there is no need to search around for a fax location since you would be able to send and receive faxes from any location with the help of a computer and an internet. Previously people have experienced a tough time for paying and using someone else's fax machine and waiting in lines to obtain access. Now with the advent of technology, faxes are easily sent and received anywhere internet access is available.

The faxes would be stored online with many email fax services. They can also be stored on the hard drive as well. This is of great use while organizing the faxes sent and received. There would no longer be a worry about missing a fax before its contents have been listed. There is no much complications involved in using internet fax services. It is generally as easy as using web based or even desktop email applications. And it doesn't require any special training to learn. Most of the systems would be ready to use ones and the installation process is also relatively simple. Within minutes of installation, business owners, office staff or anyone can start sending and receiving faxes with much ease.

While comparing email fax with traditional fax, the former has many advantages over the latter. Portability and convenience are main benefits associated with internet fax. Moreover it is also quite cost effective. This means that the email fax is relatively cheaper and no specific equipment is needed for operating it. There is no need for extra phone lines too. In email fax, the long term costs and overhead are also deducted. In terms of environmental benefit the email fax is of great use since there is much less paper needed. Hence it is the best way to ensure that the monthly expense of stocking paper is down. This also means that you can save on ink and toner for almost all the businesses. If faxing is involved in a business, internet fax would be the best way to do it.

There are only few requirements involved in sending and receiving faxes suing email fax. They are the internet connection and an email program like Microsoft Outlook, Yahoo, Gmail or any other mail account. Once you sign up for the service, a local fax number or toll free fax number and a user code would be given. For sending a fax, you must open the email and click 'new'; similar to sending an email. The fax should be addressed to the fax number to which you intend to send it. The document to be faxed would be attached to the email in pdf, word or jpeg format. Receiving fax is also simple and easy as the fax would be delivered to the email inbox as clear pdf documents.

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