outlook tips

Get Access to Blocked Attachments in Outlook

To gain access to blocked attachments in Outlook:

· Select Run… from the Start menu.

· Type "regedit".

· Hit Return.

· Travel down to this key: HKEY_CURRENT_USER­­Software­­Microsoft­­Office­­12.0­­Outlook­­Security.

· Go to …­Office­­11.0­­Outlook… for Outlook 2003 and

· …­Office­­10.0­­Outlook… for Outlook 2002.

· Add a new string value called "Level1Remove".

· Make its value a list of allowed file extensions separated by semicolons.

· For example, "exe;url" allows access to executables and Internet shortcuts.

Automatically Cc: All Mail You Send in Outlook

To send a carbon-copy of all mail you send in Outlook to a particular email address:

· Select Tools | Rules and Alerts… from the menu.

· Click New Rule….

· Highlight Check messages after sending.

· Click Next >.

· Click Next > again to copy all mail you send.

· You can define any combination of criteria to copy only certain messages before clicking Next >.

· If you specified no filtering criteria, click Yes.

· Make sure Cc the message to people or distribution list is checked under Step 1: Select action(s).

· Click people or distribution lists under Step 2: Edit the rule description.

· Double-click contacts or lists from your address book or type an email address under To ->.

· Separate multiple addresses with semicolons (;).

· Click OK.

· Click Next >.

· Click Next > again.

· Precede the email address already entered under Step 1: Specify a name for this rule with "Cc: ".

· Click Finish.

· Click OK.

Give Your Outlook Accounts Friendly Names

To assign nice and memorable names to your Outlook email accounts:

· Select Tools | E-Mail Accounts… from the menu in Outlook.

· In Outlook 2003:

· Make sure View or change existing e-mail accounts.

· Click Next >.

· Highlight the desired account with its old name.

· Click Change….

· Now click More Settings ….

· Go to the General tab.

· Under Mail Account, enter the name you want the account to go by.

· Click OK.

· Now click Next >.

· Click Finish.

· In Outlook 2007, click Close.

Get Reminded to Reply to a Message in Outlook

To make Outlook reminded you to reply to an email:

· Right-clicking on the message you want to set the reminder for.

· Select Follow Up | Add Reminder… from the menu.

· In Outlook 2000-2003, select Flag for Follow Up from the context menu.

· Choose the date when you have to completed the task.

· Click OK.

Prevent Outlook from Answering Read Receipt Requests

To make Outlook ignore all requests for read receipt you receive:

· Select Tools | Options… from the menu.

· Go to the Preferences… tab.

· Click E-mail Options…

· Now click Tracking Options….

· Make sure Never send a response is selected under Use this option to decide how to respond to requests for read receipts. Only applies to Internet Mail accounts..

· Click OK.

· Click OK again.

· Click OK once more.