How to Save Money on Revisions

Apply the tips below to clearly indicate document revisions.
When you indicate changes clearly, revisions will be quicker
and more accurate, and your secretarial bills will be lower!

Editing a hard copy

. Write or print legibly.

. Make corrections with a red pen. Do not use a blue pen or a
pencil. Blue doesn't copy or fax well.

. Place a check mark next to every line that has edits.

. Cross out the wrong word and put the correct one above it
with a caret (^).

. If there is not enough room to make the corrections and
additions legibly, number them and write them on a separate
piece of paper. Clearly indicate where the additions need to
be inserted.

. Highlight missing information on the original document.

. When deleting large sections or pages, cross them out.

. When moving large sections or pages, leave the information
in the original sequence so the typist can find it. Indicate
the beginning and end of the material you are moving. Number
the sections and indicate where you want to move the text.

Editing a computer file

Do not make minor edits on a computer file. If you do, the
typist will have to compare the revised document with the
original word for word. Instead give the typist instructions
on what to change. Or use your word processor's highlight
tool to mark the changes or change the color of the text.

Make a good impression with error-free documents. While your
typist, secretary, or secretarial service will do their best
to provide error-free work, always take the time to
proofread the document yourself.