How to overcome problems while working with large .PST files in Outlook 2007?

Outlook is among the most commonly used mail clients and is renowned for its functionality and user-friendly features. But it also suffers from some problems like any other software at one time or the other. Sometimes when you are using Outlook 2007 it stops responding to your commands. This behavior is also witnessed when you are reading or moving e-mail messages and when you try to delete your mails.

You are aware that data is stored in the form of .PST files in Outlook. When the size of your .PST file increases you will start to face problems. These problems become more pronounced when .PST file size reaches 4 GB or more than 4 GB.

The reasons for facing these problems is that in Outlook 2007 a new data structure for .PST files was formed in order to accommodate some new features. Due to this new data structure, the frequency of writing data to the hard drive is increased when the number of .PST files increases in size.

You can use any of these methods to overcome these problems. The easiest way to overcome this is to reduce the size of the Exchange mailbox. For this you need to:

1. You need to delete items in your mailbox.
2. Then you can archive items in your mailbox to one or more .PST files.

You can delete or archive items manually. You can also use Mailbox Cleanup for this purpose. To use Mailbox Cleanup in Outlook 2007, click on Mailbox Cleanup on the Tools menu. You can use any of the following features in Mailbox Cleanup box:

1. You can view mailbox size.
2. Then find files which are larger than a specified size.
3. Then move old items to the archive file by clicking on AutoArchive.
4. Then Empty the deleted items folder.

Then you need to delete all the alternative versions of items from the mailbox. Another way of overcoming this behavior is to split the large .PST files into different smaller .PST files. Outlook 2007 does not have this built-in feature to split up large .PST files into multiple files. You can follow these steps:

• You need to utilize Archive feature to move all the items to a new .PST file. For this, you need to:
• In Outlook 2007, go and select the .pst file in the navigation bar.
• Then on the File menu, click Archive.
• In the Archive dialog field, click and select Archive this folder and all the subfolders field, and then click on a folder from the list.
• Then click on a date in the Archive items.
• Then click Browse, you need to specify a path and a file name for the new .pst file and after that click OK.

After this process, the new .pst file will be displayed in the Mail Folders list as Archive Folders. If you want to change the displayed name for the new .pst file, you have to:

• Go and right-click on Archive Folders, and click Properties.
• Then click Advanced on the Archive Folder Properties field.
• Then enter the new display name in the Name box in the Personal Folders dialog box or field.
• Click twice on OK to return to Outlook 2007.

You will be able to overcome these problems by following these procedures described above. After that .PST files will open without any problem and you will be able to read and move your mails. If you are still facing problems, .PST files have been corrupted or damaged and need to be repaired using outlook pst recovery software.

Stellar Phoenix Outlook Pst Repair Software will help you to repair, recover and restore data from damaged or corrupted .PST files. This software also allows you to recover accidentally deleted messages that have been emptied from the "Deleted Items" folder in Outlook. In addition, the software recovers e-mails with attachments, appointments, contacts, notes, journals and drafts. Another innovative feature of this software is that it repairs and recovers even password protected and encrypted .PST files.

Stellar Phoenix Outlook PST Repair Software will help you heave a sigh of relief from all .PST file related problems.