So you're looking for a great way to improve productivity in your office. There is a few things you might want to do. The first thing you might do is consider getting rid of your rotary phone. Those were great in 1970, but in today's dynamic marketplace, you need to be on a touchtone phone with voicemail and all the other capabilities. That's step one.
Step two. Get a cell phone. Remember the "brick" from 1994? Don't get one of those. Today's phones are so much more effective and cool. You can send e-mails and even get videos. Yeah I know I just blew your mind with that one. Make it possible for your business associates to get a hold of you. It's pretty much standard for today's business. You won't regret it.
The next step in getting your office into at least the 20th century is to get yourself a computer. Believe it or not the typewriter is not the industry standard anymore. No it's not any industry standard. Unless your industry happens to be, nope, it's not any industry standard. Another critical part of computers in a little invention called the Internet. You might have heard of that one. The Internet is a communication device invented by Al Gore that allows you to talk to virtually anyone on the planet. You can now do business with people in Blackpool while you're in you're in your backyard kiddy pool.
Along with computers comes the move into some great software that allows you to create documents without the hassle of correction fluid. Imagine that. You can write an entire report that can be edited again and again before its even a hard copy. One of the greatest suggestions a person getting into office technology would be to download Microsoft Word. "Word" as its known most commonly, is a program that allows you to create amazing looking documents with incredible ease. The learning curve for this kind of software is great. Almost anyone can be familiar with the program's basic functions in about an hour.
Once you have the basics of software down you can move on to making your business work like it has never worked before. Most of these changes to your business can be made in a relatively short time frame. The learning curve can be rather awkward, but once you know how to operate your new technology, you can do things faster cheaper and more effectively.
The next step in office productivity is finding how you are going to manage your documents as you send them between all the various teams in your business. One of the biggest killers of productivity is when various versions of documents are saved over. This often leads to critical changes being deleted or saved over. This is the best thing since 64 ounce big gulps.
The solution to this problem brings all of these technologies together in a remarkable way. The best way. Technology that is so good you don't even know it's working. This solution is called NextPage. It will help you bring all the different versions of your documents together without losing critical changes. The software works with applications you use everyday, your e-mail and Microsoft Office. As you send your document out, NextPage takes the guesswork out of what is the most updated version. You then can work on the most recent version of your work. That is progress.
Adam Hook is a client account specialist for Innuity – Small is the new big™. For more information about NextPage and its interaction with your Microsoft Word download, visit NextPage.com.